Click here for the Minutes of Committee Meeting held on 25th January 2012

CONSTANTIA KLOOF NORTH RESIDENTS ASSOCIATION
(“CKN“)

MINUTES OF THE CKN ANNUAL GENERAL MEETING HELD IN CALENDULA STREET ON 19 NOVEMBER 2011 AT 14H00

PRESENT 
As per Attendance register
Stella Aggenbach (Dunmar)
David Bantam (Dunmar) a late attendee.

APOLOGIES
Councillor Ingrid Reinten
Steve Brown
Lindsay Bouwer
Magda de Kloe
SAPS

IN ATTENDANCE         :           Anne Brown       (Secretary)

WELCOME

The Chairman welcomed the attendees, especially Dunmar Security (Stella) to the AGM.    There been a quorum of 10 members, the Chairman declared the meeting open.

APOLOGIES

The apologies as mentioned above were noted.

MATTERS ARISING

CHAIRMAN’S REPORT

The Chairman reported back on the various incidents in and around CKN.   To date there had been 15 incidents in CKN.  This being the Annual General Meeting, the Chairman advised that the existing Committee members had to stand down and a new Committee be nominated.   He further stated that during the past year CKN had achieved many goals, such as maintenance of the park, mass resident patrols on special anti-crime weekends, etc., due to the residents participation, which he thanked, for without their involvement this could not have happened.     He said that CKN was formed to help fight crime in the area as safety of our family and neighbours were our concern.   CKN was formed 14 years ago, and is running well.    He thanked his wife for her support, and all the Committee members for their respective roles.  He further  thanked Imprimatic Printers who do all the printing for CKN together with Trew Solutions sponsors of the CKN website. 

DUNMAR SECURITY

The Chairman advised that Dunmar Security had paid for all the membership boards.  He further said that there appears to be good relationships by both the Dunmar patrollers and the CKN residents were complimentary about the support provided.

The Chairman asked Stella to address the meeting.    Stella reported on the crime and advised that the cost of the alarm system had increased by 10%, which was still very minimal.   

David said that certain crime hotspots (time) had been monitored and preventative action will be undertaken.  Please note that these specifics remain confidential.   He also reported that the patrol cars were subject to random checks to ensure that a quality service was given.

FINANCE

The Chairman reported on the Treasurer’s behalf that the financial year end is end of February, and that the AGM should be in line with this. 

It is noted that there is a reserve of two months payment for the Dunmar patrols.  

The Treasurer is pleased to advise that the Association is in the position to be able to finance certain CKN social activities.

FENCE

The Chairman reported that cost of the repair to the fence damaged in Kroton Street had been paid for by the responsible resident.

The Management of Dynamix House is to be approached with regards to the removal of the rubble outside their western entrance.

It was agreed that the fence for the sealing off the old caravan park entrance would be undertaken during the first quarter of 2012.

MEMBERSHIP DRIVE

To further increase the membership it is proposed that a personal approach be taken.  It was proposed that properties within the CKN  area that operate solely as businesses should pay a premium membership rate.  “Home” industries operated from residential properties should be exempt from this and should pay the normal membership fees.

Membership forms will be made available at the Braai on 26 November.   To attract new members, it was suggested that a reward initiative be implemented on say the tenth new membership application ie garden cleaning or such like.  

WEB SITE / DATA BASE

Jenny reported that the website had been updated. 

PATROLS

Liezel reported that although successful there was a need for more patrollers.   

The vice Chairman asked if additional funds should not be asked from the residents for a permanent second car to alleviate residents patrols.  

GARDEN

Sarah reported that a “JCB” digger is required to do the bulk earthworks.  All the plants bought and / or donated are being babysat in a nursery and are doing well.

BLACKBOARDS

The Chairman reported that Dunmar would be sponsoring these boards.    He further said that the blackboards were of the approved regulations.

When questioned about Billboards, the Chairman said that these would have to be in accordance with the local municipal regulations. 

SPEEDING

Due to repeated requests for traffic calming measures to be taken, Jo’burg Roads are to investigate the validity and respond with their findings.

NEW COMMITTEE

In accordance with the CKN Constitution all the Committee members including the Chairman stood down and in turn were re-elected under the Chairmanship of John Baisley.

GENERAL

Social event

The Chairman requested assistance in various fields for the execution of the community braai to the held in Kroton Street Park on 26 November. 

Kroton St. Park

It was noted that the steel posts for blocking off the vehicle access to the park are missing.  Access to be sealed.

The Chairman thanked the attendees and there being no further business, declared the meeting to be closed.

 The date of the next meeting to be advised.

J Baisley                                               
CHAIRMAN

CONSTANTIA KLOOF NORTH RESIDENTS ASSOCIATION
(“CKN“)

MINUTES OF THE CKN MEETING HELD IN CALENDULA STREET ON 22 OCTOBER 2011 AT 15H00

PRESENT                    :
Lucky Tshite, Robert van Tonder, Chris Booyens, Mathew Bland, Alan Coppin, Magda de Kloe, Joan Trevenen, Rowan Thackwray, Mxolisi Mntambo, Jenny Cooke, Anne Brown, Steve Brown, John Baisley.

 APOLOGIES                 :           Lindsay Bower

IN ATTENDANCE         :           Anne Brown       (Secretary)

WELCOME

The Chairman welcome the attendees and personal introductions for the new members.

APOLOGIES

The apologies were noted.

MATTERS ARISING

CHAIRMAN’S REPORT

As usual the Chairman reported on the various incidents in and around the Honeydew precinct.    To date it was noted that there had been 14 known incidents in CKN for the year to date.

DUNMAR SECURITY

A contract has been signed between Dunmar and CKN.  Dunmar Security have been appointed as the security services provider for a period of 1 year.

It was noted that a second Dunmar car has been ordered for the year end holiday period.  

FINANCE

The Treasurer reported that funds were being deposited into the CKN account without reference details, making it very difficult to record the income.

She further advised that there are sufficient funds being received to cover the operating expenses.

MEMBERSHIP DRIVE

This appears to have been successful with many new members joining.  The Chairman stated that membership (contributing) has now reached 60%.

WEB SITE

It was reported by Jenny, that our website is not just being viewed by members but by a wider out of area following.

The Chairman thanked the sponsors for their support of the website.

PATROLS

The recent mass patrol had been successful and the Chairman thanked the participants.

OLD CARAVAN PARK

In order to stop the flow of pedestrian to and from the old caravan park, it has been decided to fence off the Lukwart Street entrance.  The vice Chairman was tasked with obtaining funds from the local residents living in this area.

GARDEN

It is hoped that by the next meeting Sarah will be able to report back on the progress.

SPEEDING AND TRAFFIC CONTROL

This still remains a problem in the area, however a traffic calming circle has been approved for the Constantia Drive / Jim Fouche intersection and specifications and costs are awaited from the authorities with regards to speed humps.

AGM

The Chairman announced that the AGM will be held on 19 November 2011.  The time and venue to be advised.

CKN GARDENER

The CKN gardener (“Peter”)  has received his ‘uniform’ and can be identified by his yellow t-shirt bearing the slogan CKN MAINTENANCE.

The Chairman stated that City Parks were aware of Peter maintaining the area.  Collected refuse is placed in specific areas and removed by Pikit Up.

ANTI CRIME WEEKEND AND SOCIAL

An anti crime weekend has been schedule from 25 to 27 November.  All patrollers are requested to participate.  As usual food and refreshments will be provided by the community for the participating security companies (Dunmar, ADT, Chubb and the SAPS).

A braai for the community together with children’s entertainment (jumping castle, football etc) will take place on the 27th  November between 12h00 and 15h00.  This is to take place in the Kroton Street park. 

The Chairman requested that anybody who would be able to sponsor or advise of potential sponsors for the event to contact him as soon as possible.    It was noted that Dunmar and CKN will sponsor some meat.  Magda will arrange a pancake stand.    Braai equipment is urgently required and anybody who can help is requested to contact the Chairman.

Jenny advised that the CKN database will be available at the Braai for checking and updating members information.

GENERAL

The next meeting date is the AGM on 19 November 2001 - time and venue to be advised.

 

The Chairman thanked the attendees  and there being no further business, declared the meeting to be closed.

CONSTANTIA KLOOF NORTH RESIDENTS ASSOCIATION
(“CKN“)

MINUTES OF THE CKN MEETING HELD AT THE CHAIRMAN’S RESIDENCE
ON 27 AUGUST 2011 AT 15H00

PRESENT                     :           As per Attendance register
APOLOGIES                 :           Liezel Stemmet, Sarah Vermaak
IN ATTENDANCE         :           Anne Brown       (Secretary)

WELCOME

The Chairman, John Baisley, welcome the attendees to the meeting.   

APOLOGIES

The apologies were noted.

MATTERS ARISING

CHAIRMAN’S REPORT

The Chairman briefed the Committee on the various incidents which had taken place during the past few months.  Additional security measures will be activated.

AQUA SECURITY

It was noted that Aqua Security had been liquidated due to the passing of its owner, Sarel.   A new security company called ‘Dunmar Security’ had taken over and has been put on a three months trial.  

DUNMAR SECURITY

Dunmar Security is now the official security company which patrols around CKN.  A written contract between CKN and Dunmar Security to be arranged.  The fees which had previously been paid to Aqua have been retained by Dunmar.  The Aqua patrollers (Riaan and Kennedy) are now part of Dunmar Security and are continuing with their patrols around CKN.  The old Aqua membership boards have been removed and replaced by the new Dunmar boards to paying CKN members.  Due to the number of Dunmar cars patrolling around the area, they are able to provide ‘back up’ when needed.  A roster of paying CKN members to be issued to the Dunmar day / night patrollers.

DUNMAR SECURITY PATROLLERS

It was agreed that the Dunmar Security patrollers (Riaan and Kennedy) be paid a bonus at the end of the year as done in the past. 

ADDITIONAL SECURITY CAR

As done in the past, an additional security car will be arranged for the year end festive period.  The CKN members to be advised immediately to ensure that the necessary funds be budgeted for.

FINANCE

The Treasurer reported that the finances were in good health.

MEMBERSHIP DRIVE

To increase the numbers of CKN paying members, it was agreed that letters be sent to non paying CKN residents, in the hope that they join.  

BLACK BOARDS / WEB SITE

The black boards to be updated with CKN’s web site address.  New sponsorship of these boards to be provided by Dunmar Security.  Local service providers are to be encouraged to advertise on the web page with links to their sites.

PATROLS

As a number of incidents had taken place during the past few weeks, a mass patrol had been undertaken.   This appeared to have had the required results and the Chairman extended his thanks to all that participated. 

GARDEN

The Albert Street entrance garden had been graded and further work is still to be undertaken.

SPEEDING

The cost of the various speed humps to be sourced, as speeding in the area was on the increase. It was also agreed that the cost of the speed humps will be the responsibility of the street concerned.

AGM

The date to be arranged.

SOCIAL

A braai to be arranged on the 24th September for all CKN residents in the Kroton St, park.  Entertainment to be provided for the children.  Sponsorship will also be sought.  Further details to be advised to the residents about this event.

GENERAL

It was noted that the CKN gardener / cleaner was to receive his overalls embroidered with “CKN” identification.  He is to use different coloured bags as opposed to the black dustbin bags to highlight any illegal dumping.  

The next meeting date to be advised.

There being no further business, the Chairman declared the meeting to be closed.

J W Baisley
CHAIRMAN