CONSTANTIA KLOOF NORTH RESIDENTS AGAINST CRIME
(“CKN”) 

ANNUAL GENERAL MEETING 

MINUTES OF THE MEETING HELD ON WEDNESDAY, 4 JUNE 2008, AT THE PANORAMA PRIMARY SCHOOL AT 19H00

Present                      :                       John Baisley (Chairman)

Attendees                 :                       As per register

Secretary                  :                       Anne Brown
                                                           
Apologies                  :                      Jenny Cooke
                                                            Margaret McGuire

 

1.         WELCOME

The Chairman welcomed all present, especially Director Nengovhela,  Captain Ngele and Capt Malan of the Honeydew South African Police. 

2.         APOLOGIES

The apologies were noted.

3.         CHAIRMAN’S REPORT
           
The Chairman asked Doris to open the meeting with a prayer.

The Chairman handed the floor over to the Dir. Nengovhela.

Dir. Nengovhela gave a general talk on what the Honeydew Police are currently doing and some of the proposed structures which are to be put in place to assist the communities.   He further said that communities who work together can be pro-active and assist the police in crime prevention.   

The Captain said that the Residents Associations heads have direct access to the SAP and do wonderful work.   He again reiterated that the community should be vigilant at all times and aware of your surroundings.   

The Director answered questions raised.  He thanked the Chairman for the opportunity of being able to address the attendees.

The Chairman then took the floor.  A slide presentation was displayed and the Chairman reported on the past and current CKN crime stats.  He explained the difference between house robberies (invasions whilst at home) and house burglaries (not at home).  He also spoke about the general crime stats in the surrounding areas.   

The Chairman advised that the Committee try to meet on a regular basis, but due to time constraints this might not be as often as he would like.  He said email communications were normally in circulation once a week to keep residents aware of what was happening within the community.  He further explained that cleaning of the area was being undertaken, what was proposed at the old caravan park, the street hawkers etc., etc..  He said that new members had joined and that a new CKN audit be undertaken.   The Treasurer advised that there was a steady membership payment, and the CKN account was liquid.  He also thanked Netvance for all the printing and distribution of the newsletters.

4.         ELECTION OF NEW COMMITTEE

The Chairman said that a new committee had to be nominated.  The Chairman thanked the Committee for their involvement in the past year, and further thanked his family for their understanding. 

John Baisley then stood down as Chairman. 

The outgoing committee together with the attendees unanimously re-appointed John Baisley as CKN Chairman, which he accepted.  

The Chairman then asked for committee members to assist him for the coming year.  The Chairman then read out the vacancies and the outgoing Committee all re- elected to retain their portfolio.   The newly elected Committee members were confirmed.

            The Chairman advised that the only portfolio vacant was that of a Deputy / Vice Chairman,   and requested nominations.  The post is still open.

            The Chairman then spoke about the CKN vision.

5.         AQUA SECURITY

The Chairman advised that the Aqua patrols were working well.  The cost of the monthly payment of R100 per resident was nominal compared to that of others.  He further said that Aqua had a special rate for pensioners. 

6.         GENERAL

            6.1       Social Braai

                        The Chairman said that a date is to be considered and will revert.

            6.2       Domestic Watch

                        This initiative is to be restarted.

            6.3       House numbers

It was proposed that the re-painting of house numbers on the kerbs be investigated, as some numbers had faded.

There being not further issues to discuss, the Chairman reminded all to be vigilant at all times, as crime is real and armed robberies existed.  He furthermore thanked everyone attending, and declared the meeting closed.

CONSTANTIA KLOOF NORTH RESIDENTS AGAINST CRIME
(“CKN”)

 

MINUTES OF THE MEETING HELD ON WEDNESDAY 30 JANUARY 2008
AT 48 BAMBOES STREET AT 19H00

 

Present                      :                       John Baisley (Chairman)
Attendees                 :                       As per register
Secretary                  :                       Anne Brown                                                         
Apologies                  :                       Brian Williamson 

1.         WELCOME

The Chairman welcomed all present.  He extended a special welcome to the new residents who attended the meeting for the first time.

2.         APOLOGIES

            The apologies were noted.

3.         MINUTES OF THE PREVIOUS MEETING

            Issues in the previous meeting were discussed and as required were addressed separately.

4.         MATTERS ARISING

4.1       Chairman’s report

The Chairman stated that the meeting was informal, and that the attendees were free to interrupt as needed.

It was reported that the stats on the whole were not looking good.  Two house robberies had taken place in Okkerneut and that the houses were across from each other.  It was felt that most of the car robberies could have been avoided, as the majority of the cars were parked on the pavement. 

The Chairman advised further that a new Police Station would be built, on the same grounds, which would include cells. 

The Cosmos City developments were discussed and the Chairman said that the Residents’ Associations were attempting to keep the areas safe and tidy.

4.2       RE-LAUNCH OF CKN

            A general discussion ensued regarding whether to re-launch CKN, in an attempt to attract more members, and to inform new residents what CKN stood for and do.

Some of the ideas were to :

            -           do another audit of the CKN membership;
-           issue a colour brochure, in the same line as the previous issue;
-           re-establish the “CKN” car stickers.

4.3       SPEEDING / TRAFFIC VOLUMES

These matters again arose, and it was agreed that this would be discussed in detail at the AGM.  The issues would be :

1. Petition
2. Speed humps

4.4       OLD CARAVAN PARK

            The Chairman advised that this would be followed up with the Council, as to date    nothing had materialised.

4.5       GARDENER

It was agreed that quotes from several Gardening Services be obtained.  They would be required to maintain certain identified areas and open grounds.

4.6       TREASURER

The Chairman asked the Treasure, Magda to advise on the financial situation of CKN.  Magda advised that new membership would assist. 
 
4.7       NEWSLETTER

A newsletter would be circulated shortly.

4.8       PATROLS / ROSTER

The Chairman advised that this matter be held over, due to Brian’s absence.

            New boards to replace the old ones were required.

4.9       AGM

            The date of the AGM to be advised.

4.10     SOCIAL

            The Chairman proposed that a Braai be arranged in May.

There being not further issues to discuss the Chairman thanked all those who attended, and declared the meeting closed.

The date and venue of the next meeting to be advised.

CONSTANTIA KLOOF NORTH RESIDENTS AGAINST CRIME
(“CKN”) 

MINUTES OF THE MEETING HELD ON THURSDAY 5 JULY 2007 AT 48 BAMBOES STREET AT 19H00

Present                      :                       John Baisley (Chairman)

Attendees                  :                       As per register

Secretary                   :                       Anne Brown
                                                           

1.         WELCOME

The Chairman welcomed all present, including the new residents who were attending for the first time.

2.         APOLOGIES

The apologies were noted  

3.         MINUTES OF THE PREVIOUS MEETING

Issues in the previous meeting were discussed and as required were addressed   separately.

4.         MATTERS ARISING

4.1       Chairman’s report

The Chairman, reported that the crime stats for the country had been published in the newspapers.  He said that there was an increase in the crime stats for the  Honeydew area.  To date (at the date of the meeting) there had been 18 incidents in CKN for the first half of the year, the theft of cars and theft in cars could have been avoided.    He further said that Cosmo City also had a huge problem with robberies, and Complexes were still being targeted. 

For the benefit of the new residents, the Chairman summarised the duty of the Community Police Forum, the Honeydew Police and Aqua Security.

5.         AQUA SECURITY

John Baisley advised that Aqua were to change their shift hours.  He would also investigate the possibility of Aqua Security doing foot patrols.   

In response to a question regarding Panic buttons, John said that he would revert.

A general discussion ensued regarding the various types of security, like having a rotating guard hut at the major corners.
 
6.         RESIGNATION OF CKN MEMBERSHIP

The Chairman advised that Cum Laude had paid their outstanding membership and at the same time advised of their resignation.

7.         BUSINESS RIGHTS - REZONING
 
The Chairman said that unfortunately our objection for a business to be run from a house in Kroton Str was not successful.  This was rezoned to what was referred to as ‘Business 4’. 

8.         SIGN BOARD - OBJECTION

A reply is still being awaited.

9.         TREASURER / FINANCES

The Chairman advised that a Treasurer was still being sought.  He was acting as Treasurer until this position be filled. 

Although the finances were good, the loss of the Cum Laude membership would be felt.  Fund raising is required to increase the coffers to assist with the various projects which CKN would like to put in place, eg: gardener and gardening equipment, possible security cameras, etc.

The Chairman said that there were still lots of subs being paid into the bank account without a reference, which made it very hard to reconcile the account against the membership.  It was requested that the street name, number and name be entered onto the deposit. 

The Chairman to arrange a budget for the coming AGM.

10.       INCREASE OF SUBSCRIPTION

A discussion ensued whether the membership monthly subscription be increased.  It was agreed to, in principle, that the monthly membership of R80.00 be increased to R100.00 per month, effective 1 August 2007.

11.       OLD CARAVAN PARK

It was brought to our notice that squatters had started to move into the old caravan park.  A police raid had taken place.

We still await a reply regarding the restructuring of the Caravan Park and its implication on CKN.

12.       RESIDENCE PATROLS

The Chairman said that the residents’ patrol lights would be repaired and the boards replaced.  It appears that the residets’ patrols are slacking, maybe it was because of the cold weather.  There were still a few vacant slots.

13.       CKN BOARDS

Only a few streets were still to receive their new boards.

14.       NEWSLETTER

Our current Editor Lindsay, would like someone to assist with this project.  New ideas are required.   

15.       SPECIAL PATROL WEEKEND

A suitable weekend is to be considered.

16.       AGM & SOCIAL

It was proposed that the AGM be held in conjunction with a social Braai, in the park.  A date to be advised.
 

There being not further issues to discuss the Chairman thanked all those who attended, and declared the meeting closed.

The date and venue of the next meeting to be advised.

CONSTANTIA KLOOF NORTH RESIDENTS AGAINST CRIME
(“CKN”)

MINUTES OF THE MEETING HELD ON THURSDAY 24 MAY 2007 AT 48 BAMBOES STREET AT 19H30

Present             :                       John Baisley (Chairman)
Attendees                     :           As per register
Secretary                      :           Anne Brown                                                         
Apologies                      :          J Cooke
                                                   A Nicol

1.         WELCOME

The Chairman welcomed all present.  He extended a special welcome to the new residents who attended the meeting for the first time.

2.         APOLOGIES

The apologies were noted.

3.         MINUTES OF THE PREVIOUS MEETING

Issues in the previous meeting were discussed and as required were addressed separately.

4.         MATTERS ARISING

4.1        Chairman’s report

The Chairman, reported back on the crime stats in general.  He further reported that house and business robberies were very high, problems which occurred in the squatter camps were mainly due to drunkenness.  He also mentioned that the crime in Cosmos City was on the increase. 

The Chairman was then interrupted, to be told of a hi-jacking which had just taken place in Stamperboom. 

The meeting resumed. 

The Chairman said that he had attended a meeting whereby he reported on crime to some 30 parliamentarian / government.  He said that there are in the region of some 300 house breaking incidents (per month) but when taking in consideration the number of people living in the Honeydew area, these figures are low.  He also mentioned that shoplifting was on the increase.

In reply to a question, the Chairman read out the yearly crime / incident stats for CKN as follows :

2001 – 54
2002 – 19
2003 – 32
2004 – 4
2005 – 7
2006 – 14
2007 – 12 (to 23 May 07)

The Chairman raised the question “are we (CKN) being to complacent?”.   The Aqua cars are patrolling together with some of the dedicated resident patrollers, but where are the rest ?   It was noted that in the past, when there was higher patrol visibility, the incidents appeared low.     

5.         CKN WEBSITE

John Baisley advised that the website, maintained by Jenny Cooke, can now be found on the Community Policing Forums’ (CPF) website, by logging into www.honeydewcpf.org.za, from there go to ‘Residents Associations’.

6.         TWO WAY RADIOS

A question was raised into the possibility of investigating the use of two way radios for Aqua, the Chairman said that he would revert on this matter.

7.         GRAFFITI
 
It was noted that Lindsay was still trying to obtain a contact number of the department responsible for the removal of graffiti on street signs.

8.         GARDENER

In reply to a request raised by Lindsay Bouwer, to make use of a gardener to clean and maintain the overgrown areas  etc, the Chairman said that there should be sufficient finance to purchase a petrol weed-eater, refuse bags.  He would revert on this matter.

9.         CKN BOARDS

The Chairman said that new CKN boards were being distributed to replace the yellow ones.  This would also help identify who were current members.

10.         TREASURER

The Chairman thanked Tracey Sandilands, the current Treasurer for her involvement.  He said that as Tracey was moving, were there any volunteers to take over as Treasurer.  The books are kept on the “Pastel” programme.
 
11.         NEWSLETTER

It was proposed that newsletter also include notices which would be beneficial to the community / residents.  Lindsay, the editor, invited all residents to send her news, etc. to be inserted. 

12.         PATROL ROSTER

The Chairman suggested that the names of the residents not patrolling be removed.   He will communicate this to Brian.

13.        SPECIAL PATROL WEEKEND

It was suggested that another anti-crime weekend be arranged, whereby all resident patrollers do a two hour shift over the weekend. 

14.        CARAVAN PARK / CLOSURE OF CONSTANTIA DRIVE

The Chairman said that he is to meet with the Petition board to discuss this issue, and as always will revert.

15.        AGM

The date of the AGM to be advised.

16.        SOCIAL

The Chairman proposed that another social be arranged, the date to be advised.

There being not further issues to discuss the Chairman thanked all those who attended, and declared the meeting closed.

The date and venue of the next meeting to be advised.